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Breaks and leaves for employees with set salaries
For Omega AS employees
Published: 05.08.11
NB! Please treat the information presented here as a guide only. To accurately assess your specific situation you will need to contact your Manager and/or Omega Administration.
- Holiday leave
- Sick leave
- Leave of absence
- Maternity leave
- Other holidays
- Death of a close family member
- Contact
Holiday leave
Holiday
As an Omega employee you have the right to five weeks holiday in the course of a calendar year.
All use of holidays must be approved by the client (if working on assignment), as well as your Omega supervisor. Please also be sure to notify Omega Administration of your holiday plans.If you anticipate you will not use all five weeks during the course of the year, it is necessary to alert Administration to the situation.
Holiday pay
Holiday pay is 10,2 per cent of your salary for the last full financial year and is paid on payday in June.
For example, in June 2011 you will receive 10,2 per cent of the money you earned from 1 January 2010 to 31 December 2010.
If you reached 60 years of age by September 1 in the holiday year (2010 in the example above), you have the right to an extra week of holidays and 14,3 per cent holiday pay.
An overview of your holiday pay to date can be found in Salary Statement in Connect.
Sick leave
As an inclusive workplace (IA), Omega aims to reduce sick leave to below two per cent. Omega encourages employees on sick leave to rejoin the workforce at an early stage with an adjusted workload. Through this action, the pace at which employees recover and return to work can be improved.
Certified sickness (Sykemelding)
If your sick leave exceeds eight consecutive calendar days, you are required to contact your Manager to explain your situation and the length of time your doctor expects you will be off work. This contact will be documented at Omega and handled confidentially. If you are dealing with a long-term illness, your Omega Manager will contact you throughout the illness to monitor your progress and discuss ways the company may be able to assist in organising your working life around the illness.
Download form for self-certified sick leave (PDF)
Register certified sick days in Time Sheet as 7.5 hour days under the item Sick leave- first 16 days.
Self-certified sickness (Egenmelding)
You can be away from work for 24 days with self-certified sickness within the last twelve months. If self-certified sickness continues for eight consecutive days, you have to require a doctor’s certificate and days thereafter will be recorded as certified sick days. On the first day of sickness, you must notify your Manager as soon as possible by telephone, e-mail or SMS. If you are on assignment with a client you must also ensure the client is notified about your absenteeism.
When you return to work, you need to complete a self-certified sickness form and submit this to Administration. If Administration does not receive your self-certification form, you will lose your right to sick pay. The form can be found by using the link above.
Register self-certified sick days in Time Sheet as 7.5 hour days under the item Self-certified sick leave - own sickness.
Sick pay
As an employee with hourly pay or a permanent salary you will have sick pay paid by Omega throughout your leave. After 16 calendar days (including days with self-certified sickness (egenmelding)) Omega has the opportunity to seek a refund of salary costs from the relevant Social Security Office. If you earn more than 6G, your sick pay will be reduced to 90 per cent of your salary after 16 days. If your salary is under 6G, you will receive full pay during your period of absence due to sickness.
Medical appointments (doctor, dentist etc)
Visits to dentists, doctors or other treatment (e.g. physiotherapist, psychologist), will be paid as normal working hours, if it is not possible to have an appointment outside working hours. Register the hours used for the appointment in the Timesheet application, using the “Velferdspermisjon” item.
Sickness of children or caretakers
If your children are sick, or the person you depend on to mind the children is sick and you must mind them yourself, you are allowed paid leave in accordance with the sick leave procedure outlined above. Register hours in the timesheet as instructed in the “Sick Leave” section above.
Sick on holidays
If a doctor certifies that you were ill whilst on holidays (sykemelding), the days you were ill will be recorded as certified sick days rather than holidays. Self-certification whilst on holidays will not be accepted as proof of illness during the holiday period.
Leave of absence
Applying for leave of absence
All forms of leave, with the exception of maternity leave, must be applied for using Omega’s application form. Maternity leave must be registered using NAV’s own form, in collaboration with Administration.
Work performed during leave (paid or unpaid)
If a superior instructs you to work whilst on leave, you should replace the lost leave with the equivalent number of hours you worked plus fifty per cent (e.g. 7 hours of work whilst on leave provides 10.5 hours of additional leave). Alternatively, you may be able to choose to have these hours paid as overtime (most commonly a 50 per cent loading to your normal wages).
Absence/leave without pay
Short periods of leave without pay can be agreed upon. If leave without pay is granted, a written agreement with the Department Manager must be in place.
Maternity leave
During extended maternity leave benefit entitlements and leave authorization will be granted according to current legislation. The employee will then be able to accumulate pension entitlement and holiday allowance.
Prenatal care
Employees who are pregnant have the right to a paid leave of absence when having prenatal care, if this cannot be done outside work hours.
Paternity leave
Duration of paternity leave is 12 weeks (60 paid benefit days). Paternity leave can be taken at any time during the benefit period, with the exception of the first six weeks after birth. This period is reserved for the mother for medical reasons. Paternity leave must be taken during the first three years following the birth/adoption.
The father may take his paternity leave continuously or in a flexible arrangement in various ways. If the father wishes to postpone his leave he must give notice of this before the mother’s benefit period ends. The father’s time off in connection with the birth is considered leave without pay.
Calculation of child benefit for parents of infants
If the mother can legally claim child benefit, the maternity benefit period is 47 weeks at 100 % pay up to 6 G, or 90 % of ordinary salary if said salary exceeds 6 G.
Alternatively, if the maternity benefit period is 57 weeks, the benefit payment is 80 % up to 6 G, or 80 % of 90 % of ordinary salary if said salary exceeds 6 G. Of these weeks, three weeks before and six weeks after the birth are reserved for the mother, for medical reasons.
The below-mentioned points are only a guide to Omega and the State’s overall rules in regard to leave following childbirth. Please contact your Manager and Administration, to discuss your specific situation.
Maternity leave (mother)
Paid maternity leave is available to those employees who have worked at least 50 per cent over the last six months. Mothers can choose to take leave of:
- 57 weeks at 80 per cent
- 47 weeks at 100 per cent
If the mother earns over 6G, she will receive 90 per cent of the above mentioned totals.
Paternity leave (father)
- 12 weeks at 90 per cent (if over 6G)
- 12 weeks at 100 per cent (if under 6G)
If the mother chooses the 52 week option, the father will receive ten weeks at 80 per cent of the above mentioned totals.
Further guidelines
- Maternity and paternity leave can be shared between the mother and father, if for example the mother wishes to return to work within her allocated leave.
- In line with Omega’s inclusive workplace (IA) commitments, mothers/parents can negotiate to opt for a part time position after the birth, with leave extending over a longer period (tidskontor).
- There may not be a break between the use of maternity leave and paternity leave, unless the time that separates the two is a holiday.
You can also read more about leave regulations regarding maternity/paternity leave on the Norwegian Labour and Welfare Organisation`s webpage.
Hours does not be registered in the Timesheet application whilst on maternity/paternity leave.
Other holidays
Public holidays
Employees with a fixed or hourly salary are paid normal wages for public holidays.
Register public holidays as a standard working day (7.5 hours), in Timesheet under Public Holidays .
Moveable feasts/holidays
New Years Eve and Wednesday before Maundy Thursday are regular working days (7,5 hours) in Omega. On Christmas Eve the working day ends at 13.00 hours/1 pm. The last three working hours are compensated if you normally would work or claim hours in lieu this day.
Omega employees will be compensated for 7,5 hours work for moveable feasts/holidays that occur on days when one would normally work. For imposed hours actually worked on these days, employees are compensated with regular wage + 50 % overtime in addition to holiday compensation.
Holiday schedules in the country you actually work (not during business trips (tjenestereise)) are the basis for calculation of compensation. Therefore, compensation is not paid for both local and Norwegian holidays, even if you are at home in Norway during your free time.
Exclusions
Unfortunately, Omega is unable to provide paid leave for the following situations:
- Study days and exams
- Weddings
- Moving days
- Sickness in the family (other than children or caretakers)
- Military duties
Death of a close family member
If a member of an employee’s close family passes away, the employee will have the day of death and the funeral day off with pay. We ask that you contact your Manager to alert them to the situation.
Contact
Omega Service Centre
(+47) 5377 5377
service@omega.no