Emergency Plan

Published: 05.10.05 (Updated: 04.11.11)

Omega’s emergency plan is primarily designed to protect Omega’s employees. Please make sure you are familiar with the plan, so that you can play your part in minimizing and controlling potentially dangerous situations, if and when they arise. Followed correctly, these procedures and contact details will assist in avoiding damage to Omega’s people, property and the environment.

Points of contact

If an emergency situation arises, the following people should be informed in the order indicated:

1. Arne Gunnar Habbestad

Business Unit Manager

(+47) 9828 6808

ArneGH@omega.no

2. Petter Aalvik

Managing Director

(+47) 9828 6827

petter@omega.no

3. Sigmund Lunde

Chairman

(+47) 9828 6809

sigmund@omega.no

4. Torleif Heggebø

Business Unit Manager

(+47) 9828 6807

torleif@omega.no

Further Contact Information.

Employees on location

If an emergency situation arises whilst employees are working at a client’s location, the client’s emergency plans and fire instructions should be followed. Please ensure you are familiar with the plans of action in each of your work locations.

Omega’s Business Unit Managers are responsible for checking the location of employees during an emergency situation. The updated list, found on Omega’s intranet, will be used to identify those employees that work or reside in the vicinity of the emergency. It is extremely important that Omega employees assist their Business Unit Managers by ensuring that their personal information and contact details are up to date on the Omega intranet at all times.

Roles and responsibilities

Managing Director (also the emergency manager)

• Ensuring emergency procedures are followed accurately and thoroughly
• Assessing whether to contact external parties – media, police, HSE officials etc
• Managing all information provided to external parties (every enquiry must be referred to the Managing Director)
• Media enquiries (others must not give information to the media without the instruction of the Managing Director)
• Fire protection
• Ensuring fire safety is a part of the daily work routine
• Providing conditions that motivate fire-protective work activities

Business Unit Managers

• Locating employees during an emergency situation
• Contacting the next of kin if necessary
• Delegating tasks to other employees

Safety Delegate

• Maintaining fire prevention measures (see below)

Administration

• Ensuring the contact details for each employee’s next of kin are available

Employees

• Maintaining their own work space
• Ensuring work takes place under safe/fire-resistant conditions
• Following rules and directions quickly and accurately
• Keeping their personal and contact details up to date

Fire Protection

Preventative measures

• Annual fire drill
• Appropriate signage highlighting emergency exits, extinguishers, fire alarms etc
• Preventative rounds – performed by Safety Delegate
• Upkeep and repair of fire equipment – performed by Safety Delegate

When fire is detected

If a fire breaks out, Business Unit Managers will immediately delegate tasks to various employees and oversee the implementation of the emergency plan.

Independent of this direction, employees are (if safe to do so) required to immediately:

1. Report the fire
2. Save people in danger
3. Organise the evacuation
4. Begin extinguishing the fire
5. Restrict the size of the fire by closing doors and windows
6. Secure data, documents and items that may be damaged by the fire or extinguishing activities

Employees on location

Employees working at a client’s location are obliged to follow the relevant client’s fire instructions.

Incidents, injuries and near-misses

Incidents:

Occurrences that have caused personal injury, sickness and/or loss of life, damage to environment or a third party.

Injuries:

Occurences that result in personal injury (including absentee injury) and/or first-aid injury.

Near misses:

Occurrences that have not caused injury to people, property or the environment, but easily could have done.

Taking action and reporting

Injuries, incidents and near misses should be reported to Omega Management. If the injury or incident is so serious that it represents an emergency situation, contact Omega’s emergency contact points as listed above. In regard to minor injuries, incidents and near misses, the occurrence should be reported to a Business Unit Manager and a report written.

The report should at least include:

• Short description of occurrence
• Date the occurrence took place
• Who reported the occurence

In addition, it should include:

• Suggested corrective action
• The reason that the injury/incident/near miss occurred
• Additional descriptions or accounts of the occurrence

Reports should be sent to mail@omega.no. Be sure to mark the subject line with “Avvik/Incident: xxxxxxxx”.